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A brief reference note into Project Life Cycle - Processes, Tools & Documentations

The project is unique, temporary, and progressively elaborated in nature, where a manager is required to apply his knowledge, skills, tools, and techniques to manage it. Hence, Project Management.


There are 49 processes with 660+ inputs, tools, techniques, and outputs with 18+ management plans and 33+ project documents.

A PM can use and leverage the stated artifacts based on the type of project, phase of a company (startup, medium, Or Large,) and phase of project/products as and when needed.


A project management plan has 18 Components, 14 Plans, and 4 Baselines.

(Scope Baseline, Schedule Baseline, Cost Baseline & Performance Measurement Baseline)




Process Groups are divided into five main phases of a project;


Project Initiating > Project Planning > Project Execution > Project Monitoring and Controlling > Project Closing





Project Constraints





Project, Program & Portfolio


Projects > n-number of Projects >> Program >>> n-number of Projects & Programs >>>> Portfolio (Achieve strategic objectives, long term)


Project Management Office (PMO)


Project Management Office

  • Supportive

  • Controlling

  • Directive



Organizational Structure


Organizational Strucutures

  • Functional Organizations

  • Matrix Organizations

  • Project Oriented Organizations (Projectized)

  • Hybrid


Below is a chart for reference;





Project Management Principles & Performance Domains


As per the PMI's PMBOK Guide (7th Edition)

(A guide to the project management body of knowledge And the standard for project management)


There are 12 - Project management principles & 8 - Performance domains, as stated in the graphical representation below;





Performance domains are a group of related activities that are critical for the effective delivery of project outcomes and are guided by the above-stated 12 principles.



Project Life Cycle









Agile Project Management (Adaptive)






Agile Manifesto


The agile manifesto was created in 2001 with 4 values and 12 guiding principles.






Scrum Methodology









XP - Extremme Programming





Lean Software Development







Communication with stakeholders









Predictive Project Management

(Traditional / Plan-Driven / Waterfall)






































Process Flow & Interactions





For any kind of project or product development, we can pick & choose the required processes, phases, documents, tools, techniques, and outputs that suit based on our needs.

This is an exhaustive list that can be changed or updated, and depending on the type of organization we are in be it startup, small scale, or large scale, we can pick and choose the one we need and employ it. Further, as organization needs increase we can add further processes, phases, etc. Generally, the world follows a blended or hybrid approach from the best of the two worlds of project management.


This is based on the Project Management Institute (PMI)'s 'PMBOK Guide' - A guide to the project management body of knowledge And the standard for project management, which I further compacted for easy reference and discussion (developed by me), using material from Mr. Andrew Ramdayal's PM Course, Google's project management course & my personal project management experience.


The END.

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